NATIONAL PROJECT COORDINATOR FOR CAPACITY BUILDING AND INSTITUTIONAL FRAMEWORK OF TDMRC
Location :     Banda Aceh, INDONESIA
Application Deadline :    23-Jan-09
Type of Contract :    Service Contract
Languages Required :
    English 
Expected Duration of Assignment :    6 months
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Background

UNDP Indonesia's mission is to be an agent for change in the human and social development of Indonesia. We aim to be a bridge between Indonesia and all donors as well as a trusted partner to all stakeholders. We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia. Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development.

I. Organizational Context

The project ?Making Aceh Safer Through Disaster Risk Reduction in Development? (DRR-A) is a? joint Government of Indonesia ? UNDP project, prepared to support Aceh?s Provincial & District governments in their efforts of reducing disaster risk in the area. DRR ? A is designed to? make disaster risk reduction a normal part of the local level development process, established in core functions of Aceh?s local government and their public and private partners especially in Aceh?s local communities where the most effective and direct actions can be taken to reduce physical, economic, and social vulnerability to disasters.

The project is aimed to produce four key outputs:

    * Output 1: Institutional arrangement and enabling environment established to facilitate participatory and concerted implementation of DRR measures
    * Output 2: Demonstration of gender sensitive projects implemented in selected locations to test and improve measures for reducing risk from natural disasters
    * Output 3: TDMRC-UNSYIAH strengthened to provide science-based DRR technical information, DRR services, DRR knowledge support and assistance to the local government and other DRR proponents in implementing their DRR activities.
    * Output 4: DRR public awareness programmes implemented to promote a gender sensitive ?Culture of Safety? among the people and? institutions of Aceh

This project will be implemented by the Provincial Government of Nanggroe Aceh Darussalam (NAD) with the oversight of the National Government

The incumbent, reporting directly to the National Project Manager (NPM), will be one of two Project Coordinators responsible for managing the overall implementation of Output 3 of the DRR-A project. Under the direction of his/her direct supervisor and in close coordination/collaboration with the other Output 3 Project Coordinator, the incumbent is expected to directly establish and maintain daily working relationships with TDMRC, local government partners and other organizations that will be receiving DRR technical support to ensure proper planning, implementation and monitoring of TDMRC capacity development activities. The incumbent is also expected to coordinate teams of individual and institutional DRR capacity building experts who will directly support the institutional and technical capacity building of TDMRC and TDMRC staff to be able to produce the needed DRR hazard risk analyses, risk assessments, and general DRR technical support required by the NAD Provincial Government as indicated in the DRR-A project document. The incumbent will also directly supervise support personnel under her/his respective component in producing the project output and implementing activities as indicated in the project document.

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Duties and Responsibilities

II. Functions / Key Results Expected

PLANNING AND IMPLEMENTATION

1.   Responsible for designing, planning and implementation of institutional and technical capacity building activities required by TDMRC to achieve Output 3 targets as described in the project document which among other things are aimed to support:

 

a.   Development and implementation of a five-year strategic plan for TDMRC-UNSYIAH comprising of organizational structure, human and financial resource requirements to enable this DRR applied research centre to operate and provide DRR technical analysis, information and assistance to provincial government;

b.   Development of TDMRC-UNSYIAH capacity to build multi-hazard disaster risk management information services (DRMIS), to produce multi-hazard risk analysis and maps, to design and apply methodologies for Disaster Risk Assessments and to conduct specific risk assessment for critical facilities and lifeline infrastructure to help provincial government prepare their development plans and budgets by considering identified disaster risks and identified ways to reduce them.

 

2.   Promote the overall project strategy, objectives and activities with the stakeholders and partners especially for output 3 of the project.

3.   Support the strategic development of the project through identification of project opportunities and risks, and contribute to the refinement and reformulation of planned project outputs and activities, where necessary.

4.   Identify project opportunities, risks and contribute to the refinement and reformulation of planned project outputs and activities, where necessary.

5.   Prepare Terms of Reference (ToR), Letters of Agreement and other documents for required inputs (institutional consultancy services, individual consultancy services, responsible parties, procurement of goods, organization of training, seminars, etc.), and provide expert technical support as required.

6.   Consolidate and synchronize proposals of project beneficiaries with project annual work plan and targets, providing advice on the appropriateness as well as timeliness of these proposals according to established targets and timeframes.?

7.   Follow-up and ensure that required inputs are processed in a timely and transparent manner.

8.   Review project resource requirements and provide advice to the National Project Manager on the need for budget adjustments and revision.

9.   Develop and maintain existing networking and partnerships with project stakeholders and partners.

10. Ensure that relevant project outputs, best practices and lessons learned are captured and disseminated, complying with the quality requirements of the implementing agency, UNDP and other donors.

11. Perform any other tasks assigned to him/her by supervisor.

 

MONITORING AND EVALUATION

 

   1. Monitor and evaluate activities implemented by partners using CPRU-UNDP Monitoring Requirement Guidelines as? the main reference
   2. Liaise with the Implementing Agency and UNDP on the conducting of project evaluation

REPORTING

Prepare progress reports (quarterly and annual/financial and substantive) for his/her specific outputs against set targets and indicators, with an analysis of evidence of progress towards planned outputs according to schedules, budgets, and inputs provided by the project. The written reports will be produced using CPRU-UNDP Monitoring Requirement Guidelines as the main reference.?

III. Impact of Results

   1. TDMRC-UNSYIAH capacity is built to continue after the DRR-A project, to provide DRR scientific, engineering and technical analysis and assessments, DRR information and DRR training services required by the NAD Provincial Government and other DRR proponents.
   2. Strategic plan is developed and implemented for TDMRC-UNSYIAH comprising of organizational structure, human and financial resource requirements to enable this DRR applied research centre to operate and provide DRR technical analysis, information and assistance required by the NAD provincial government.
   3. Documented lessons learnt on DRR practices in Aceh replicated, updated and when possible up-scaled in other provinces.

 

Competencies

IV. Competencies

CORPORATE COMPETENCIES

   1. Demonstrates commitment to UNDP?s mission, vision and values.
   2. Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

FUNCTIONAL COMPETENCIES

   1. Strong knowledge on hazard risk analysis and map development process, University Training and Research Centre
   2. Ability to manage an advisory groups consist of senior scientists/consultant for university professor to transfer the knowledge and skills to TDMRC
   3. Strong project management skill with experience in results based management and results oriented approach.
   4. Excellent written communication skills in Indonesian and English, with analytic capacity and ability to synthesize project issues.
   5. Demonstrate knowledge and experience in project financial management.
   6. Maturity and confidence in dealing with university professors and scientists, senior and high ranking members of national and local institutions, government and non-government.
   7. Ability to share knowledge and experience, good interpersonal skill, a good team player, possess leadership and self-management.
   8. Competent in leading project financial management and ensuring all parties are well informed regarding financial matters, focuses on result for the client and responds positively to feedback.
   9. Consistently approaches work with energy and a positive, constructive attitude, always in control? even under pressure

 

Required Skills and Experience

V. Recruitment Qualifications

Education:

    * Master?s Degree or equivalent in Civil Engineering, Architecture, Geology, Urban and Environmental Planning, Spatial Planning, Public Administration, Social Science or a related field.

Experience:

    * Evidence of at least 2 (two) years of relevant experience at the national and provincial levels in development.

Language Requirements:

    * Proficiency in English language, spoken and written is essential. Capable to write reports, make presentation, provide training and facilitate/chair meeting, etc.
    * Native speaker of Indonesian and understanding of Acehnese is an advantage.

Other Requirements:

   1. Demonstrated knowledge and experience in development projects and project management.
   2. Familiarity with national and provincial planning system and public administration is preferable
   3. Familiarity of UN systems and/or the UNDP system, rules and procedures is not a requirement but will be an advantage.
   4. Familiarity with Government and University Research Centre systems, rules and procedures is essential. .
   5. Experience in working with government agencies (central and local), University Professors, Scientist, civil society organizations, and international organizations is an asset..
   6. Experience in the usage of computers and office software packages and in handling of web-based management system.


Female candidates are encouraged to apply

*UNDP Indonesia? reserves the right to select one or more candidates from this vacancy announcement.? We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements.?

Sources : http://jobs.undp.org/cj_view_job.cfm?job_id=8191